When reviewing and editing a document, your goal is to clearly communicate the changes that need to be made. We all know it is time consuming to print out a PDF, add handwritten notes, and scan it back to your fellow team members. This process is not only time-consuming, it can also lead to issues with interpretation, making room for error.
Easy to use editing tools, through Adobe, can help you save time, waste less paper, and avoid misinterpretation. All versions of Adobe Acrobat will include these basic editing tools to help you clearly communicate your suggestions.
- Get Started: Access “Tools” to see all of the features available.
- Select Comment: Click on “Comment” to view the editing tools on the top bar.
- Add a Note: Click in the document where you want to add a “Sticky Note.” On the righthand bar, a comment window will appear where you can type in the message such as “make the background white.”
- Highlight Text: To highlight a word, select the word and click the “Highlight Text” button from the tool bar. A comment window will appear where you can make note of what you want to do, such as change the font to bold.
- Delete Text: Highlight the word you want to remove and click the “Strikethrough” text button from the tool bar.
- Replace Text: Highlight the word you want to replace and click the “Add Note to Replace Text” button from the tool bar. A comment window will appear where you can type in the new word.
- Insert Text: Put your cursor where you want to add the text and select “Insert text at cursor.” A comment window will appear where you can type in the word you want to insert.
Why it works:
- Fewer steps! You will save time without the need to print, hand write, and scan.
- No more errors! There is less interpretation and room for error.
- Go green! You can save some paper.
- Easy to access! You can find these tools on any version of Adobe Acrobat.
For more information, check out this detailed tutorial: Adobe Acrobat.